Illustrative Property Intelligence Baseline for a Small Commercial Property
Illustrative pilot scenario. This page demonstrates the workflow and deliverable structure. It does not claim actual client results.
Show, step by step, how a single capture-once baseline engagement is scoped, executed and reviewed for a small multi-tenant commercial building, and how the resulting record could support several later services without recapture.
What this modelled engagement involves
Illustrative figures describing the modelled property and the work it implies. They are not client results, and they are not a quote.
- One multi-tenant commercial building, three storeys
- Approximately 42,000 sq ft across common areas and suites
- 1.6 acres including parking, landscaping and site lighting
- One mobilisation, a single day on site
- Full roof and site, flown as one planned mission
- Common areas plus every accessible suite
- Roughly 120 logged for client confirmation
- 5 to 14 calendar days after the visit, scope dependent
- Without recapturing the building
- The published scope price, fixed at confirmation
The exact price for your property comes from the five published scopes, decided by building count and enclosed area.
Records requested before mobilisation
- Existing as-built drawings or space plans, if any exist
- Prior surveys, appraisals or engineering reports
- Certificate of occupancy and any open permits
- Current rent roll or tenant list with space assignments
- Any prior insurance loss history or claims documentation
Field capture plan
- Site walk to confirm access, parking for equipment, and any tenant-notification requirements
- Aerial mission planned for full roof and site coverage under suitable weather and airspace conditions
- Interior spatial capture routed through common areas and any accessible tenant suites
- Ground-level photography of all elevations and site improvements
- Optional thermal pass on the roof, flagged as a candidate-anomaly locator rather than a diagnosis
What processing produced
Aerial outputs
- Georeferenced orthomosaic of the site and roof
- Measured roof area and slope breakdown by plane
- Site quantity takeoffs: paving, landscaped area, parking count
Terrestrial outputs
- Registered interior point cloud for common areas and accessible suites
- Measured area schedule by space, with method and accuracy band stated
- Indexed interior and exterior photography tied to location
Candidate asset register
- Rooftop mechanical equipment logged with location, apparent type and imagery link
- Site improvements (lighting, fencing, signage) logged as candidate line items
- Each entry flagged as a candidate for the client's engineer or facilities lead to confirm, not a final classification
Validation approach
- 01
Processing outputs checked against any available prior survey or drawing for gross consistency
- 02
Accuracy band calculated from actual capture geometry and stated on each measured deliverable
- 03
A qualified reviewer checks traceability — that every measurement and observation links back to source imagery — before anything is marked reviewed
Review checkpoints
- 01
Capture plan reviewed against intended uses before mobilisation
- 02
Raw capture reviewed for coverage completeness before processing begins
- 03
Processed outputs reviewed by a qualified team member before release, with boundary language checked on every deliverable
Sample deliverable structure
- Property Summary — one page: capture date, scope, and layer summary
- Measured Area & Quantity Schedule — PDF/XLSX with method and accuracy band
- Evidence Index — imagery linked to locations and observations
- Candidate Asset Schedule — XLSX for professional confirmation
See the full deliverable catalogue.
Downstream uses of the same record
- Cost-segregation evidence for the client's CPA, drawn from the existing asset and quantity data
- An insurance pre-loss baseline, drawn from the existing imagery index without a second site visit
- A facility asset registry export, drawn from the candidate asset schedule once confirmed
Observations from the walkthrough
- Scoping conversations that name every foreseeable downstream use up front reduce the odds of a supplemental site visit later.
- Tenant notification and access coordination take longer to arrange than the capture itself on multi-tenant buildings.
- Stating an accuracy band after processing, rather than promising one before capture, kept the deliverable language honest about what conditions actually allowed.
Professional review
Every measured and observational output in this scenario is reviewed for traceability before release, and each deliverable states its method, accuracy band where applicable, and intended use.
Professional boundaries
- Legal boundary and property line determinations require a licensed land surveyor.
- Final tax positions, asset lives and depreciation treatment require a qualified tax professional.
- Structural, mechanical and other engineering conclusions require a licensed engineer.
- Official valuations and appraisals require a licensed appraiser.
- Thermal imagery indicates apparent anomalies only and is not a diagnosis.
- Legal opinions, causation findings and expert testimony require qualified counsel and retained experts.
Scope this structure against your own property.
Tell us the property and the decision. You get a written scope with an exact price before anything is scheduled.